Please write to Link Asset Services to notify us that the share certificate(s) is/are missing. You should state:
- Name of the Company in which you are a shareholder.
- Your full name and address, as they are recorded on the Register of Shareholders, and if possible the number(s) of the certificate(s) that is/are missing.
If you do not know the number(s) of the missing certificate(s) please provide the number(s) of the certificates still in your possession. Please also state if the certificate(s) is/are lost or stolen. If the certificate(s) is/are stolen, we will require the Crime Reference Number as issued by the Police. Your letter must be signed by at least one of the shareholders. We will send you a formal Letter of Indemnity for completion. If you wish to sell your shares, some Stockbrokers will accept the completed indemnity as cover for the missing certificate.
An administration fee may be charged for the work involved in updating the register to reflect that the certificate(s) is/are missing, and for issuing the Letter of Indemnity. If the certificate(s) is/are found after the Letter of Indemnity has been issued, an administration fee may still apply.
Please note that any transfers/sales using a certificate as cover where the certificate has been reported lost/stolen will be rejected, unless the Letter of Indemnity is returned with a letter confirming that the certificate has been found and enclosing payment for the administration fee. The register will then be amended to reflect that the certificate(s) has/have been found.
Where the shares represented by the missing certificate(s) are valued in excess of £100 it will be necessary for the Indemnity form to be counter-signed by a guarantor. We can arrange this on your behalf for a further fee. Any guarantee fees required will be confirmed in the Letter accompanying the Indemnity form.
Where the value of the missing shares is under £100 all fees will be waived.
Once the completed Letter of Indemnity and cheque for the relevant fees are returned to Link Asset Services, a replacement certificate will be issued to the registered address, unless we are instructed otherwise.
Link Asset Services
34 Beckenham Road
Kent BR3 4TU
Telephone: 0871 664 0300 (calls cost 10p per minute plus network extras)
(From outside the UK +44 (0) 20 8639 3399)
Facsimile: +44 (0) 20 8639 2342